Secretarial and Administrative Support to the EAC, Germany
Work Description/Tasks:
Reporting to the Head of the European Astronaut Centre, the post holder will be responsible for the secretariat of the Head of EAC. This will include, in particular:
• providing secretarial assistance, handling telephone enquiries, processing incoming and outgoing mail;
• organising the agenda of the Head of the EAC, appointments and missions and keeping him informed of issues of concern during his absence;
• composing routine correspondence, preparing and processing data, documents and presentation in English;
• checking for correct authorisation, substantiating documentation and adherence to Agency rules and practice;
• taking minutes of departmental meetings, keeping up to date the list of actions defined during these meetings and organising a follow-up system of these actions;
• maintaining the documents and mail archiving;
• supervising and coordinating the secretarial support at the EAC, in particular for continuation of service in case of absence;
• providing secretarial assistance to the General Management & Support Division at EAC;
• any other duty within the domain of competence of the post as required.
Specific Qualification Requirements:
• Fluent in German and English, knowledge of another member state language, in particular of the French language , is and asset
• high level of flexibility
• highly proficient in MS office software
• good organisation skills, good communication skills
• ability to cope with pressure
• ability to establish and maintain effective working relationships with the outside world Job Opportunity ADM-003
Support Period: 01 Sep 2009 to 31 Mar 2011
Remuneration: Depending on candidate qualifications
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